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Position Title: Operations Manager

Pay Grade: Salary ($140k - $165k)

Reports to: Chief Operation Officer

Job Family: Construction

General Description: The Operations Manager is an upper-level management position at Earthscapes, overseeing the daily operation, productivity, quality, safety, and client satisfaction of a construction division. They are responsible for maximizing the division’s operating performance and achieving its financial goals.

Essential Job Functions:

• Train and strictly enforce all operational safety procedures and policies.

• Work with the COO to set and meet yearly divisional goals and budgets.

• Collaborate with the COO and sales team to maintain or improve operational efficiency.

• Track monthly divisional Profit and Loss Statements, manage changes to increase profit, including COGS and operational overhead.

• Forecast and secure staffing and equipment needs through the 3 Month Look Ahead budget.

• Recruit and onboard to maintain operational efficiency and net profit.

• Participate in Preplanning Meetings to set field budgets, identify opportunities and concerns, and improve existing projects.

• Build and manage a high-performing team, including Superintendents, Foremen, Project Managers, Engineers, and possibly Fleet, Purchasing, and Safety Managers.

• Track production costs and margins by job type and client, providing monthly reports comparing actual versus estimated results.

• Monitor material costs, manage purchasing, and ensure 90% buyout within 90 days of project awards.

• Oversee project closeouts to achieve zero punch list items before turnover dates.

• Ensure monthly customer satisfaction survey results of 90% or higher.

• Conduct monthly cost-to-complete management.

• Review and sign off on bids and contracts.

• Attend meetings to report on division performance.

Safety Responsibilities:

• Ensure compliance with Earthscapes safety policies and OSHA regulations while maintaining productivity and quality.

Requirements Profile: Skills/Abilities

• Proven success in operations, project management, scheduling, bid review, and P&L management.

• Knowledge of contracting methods (GMP, cost plus, etc.) and contract review.

• Strong analytical, conflict management, and troubleshooting skills.

• Leadership, mentoring, communication, and team-building abilities.

• Ability to manage multiple projects in a fast-paced environment.

• Client-focused approach for both internal and external customers.

• High emotional intelligence and team collaboration skills.

• Commitment to Earthscapes’ doctrine, values, and mission.

• Proficiency with MacOS and Microsoft Office Suite.

• Open, candid communicator with strong leadership credibility.

• Understanding of best operations practices and systems.

• High ethical standards, with a record of vision, innovation, and creativity.

• Spanish language skills are helpful but not required.

Education/Experience/Licenses/Certifications:

• Bachelor’s degree or equivalent in horticulture, landscape architecture, construction management, business, or related fields.

• 10+ years of landscape construction or related experience.

• Prior leadership or management experience.

• Valid Driver’s License.

Work Environment/Physical Requirements:

• Travel to client events, job sites, and other divisions as required.

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Position Title: Chief Estimator

Pay Grade: Salary

Reports to: President / COO

Job Family: Finance and Accounting

General Description: The Chief Estimator leads the estimating department and oversees all aspects of cost estimation for landscape construction projects, ensuring accurate, timely, and competitive bid proposals that align with company objectives and profitability targets. The role collaborates closely with project managers, sales teams, subcontractors, and clients to support successful project acquisition and handoff.

Essential Job Functions

Estimating & Bid Management

• Lead preparation of estimates, RFIs, and bid proposals for public and private landscape construction projects.

• Analyze drawings/specs to determine scope, pricing strategy, and constructability.

• Perform takeoffs and build detailed estimates (labor, materials, equipment, subcontractors).

• Review/approve estimates prepared by junior estimators or team members.

• Ensure compliance with contract requirements, building codes, and industry standards.

Subcontractor & Vendor Coordination

• Develop and maintain relationships with subcontractors and suppliers.

• Solicit, analyze, and negotiate subcontractor and supplier quotes.

• Maintain a current database of unit prices and market trends.

Team Leadership & Collaboration

• Supervise and mentor estimating staff.

• Coordinate with operations, accounting, and business development to align estimates and execution.

• Participate in pre-construction meetings and project handoff to operations teams.

Process Improvement & Reporting

• Establish and maintain estimating procedures, templates, and historical cost data.

• Implement process improvements for efficiency and accuracy.

• Report bid activity, success ratios, and market feedback to executive leadership.

Requirements Profile: Skills/Abilities

• Advanced estimating techniques (conceptual + detailed) for landscape construction.

• Strong blueprint/spec reading (landscape plans, grading, irrigation, planting, hardscape).

• Proficient with takeoff/estimating tools (e.g., Bluebeam, OST) and Excel.

• Build/maintain unit cost libraries and historical bid data.

• Evaluate subcontractor/vendor proposals for scope, pricing, and qualifications.

• Communicate estimates, value options, and bid strategy clearly to internal teams and clients.

• Strong negotiation with vendors, subcontractors, and general contractors.

• Strong client relations during pre-bid, Q&A, and post-bid follow-ups.

• Professional writing (scopes, clarifications, proposal documents).

Education/Experience/Licenses/Certifications

• 10+ years progressive experience in landscape or general construction estimating.

• Success estimating public works, commercial, and/or design-build landscape projects.

• Proven ability to lead the full bid process from takeoff through final proposal delivery.

• Experience managing multiple concurrent bids and mentoring junior estimators.

Preferred

• Associate’s degree with significant estimating experience may substitute for a Bachelor’s.

• Prevailing wage / Davis-Bacon experience.

• Subcontractor procurement and scope writing experience.

Work Environment/Physical Requirements

• Office-based with occasional travel to job sites for site assessments and pre-bid walkthroughs.

• Fast-paced environment with tight bid deadlines.

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The Landscape Construction Project Manager is responsible for overseeing the overall profit/loss, scheduling, staging, process flows, closeout, and overall quality assurance of landscape construction projects. Typical projects range from $100,000 to $3,000,000 — requiring significant experience and organizational ability. This opportunity is perfect for a project management professional that is seeking to propel their career upward with an industry-leading company in a collaborative, team-spirited, and fast-paced environment.

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The Landscape Construction Project Engineer will assist in overseeing the profit/loss, scheduling, staging, process flows, closeout, and overall quality assurance of landscape construction projects. Typical projects range from $100,000 to $3,000,000, requiring experience and organizational ability. This opportunity is perfect for a driven professional seeking to propel their career upward with an industry-leading company in a collaborative, team-spirited, and fast-paced environment.

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The Construction Superintendent provides overall leadership to Foremen across jobs and reports directly to the General Superintendent. Among the Superintendent’s responsibilities are overseeing safety, assisting Foremen in planning, coordinating, and executing work on time, to Earthscapes' standards and within budget as well as enhancing client relationships and the company image.

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The Foreman is responsible for leading and managing the crew on-site. This role includes working alongside the team and ensuring that all tasks are completed efficiently and to standard. The Foreman must motivate the crew, foster a productive work environment and take ownership of the overall job performance. This includes ensuring that all work is done safely and on schedule.

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